Generic Help for RPS/WWW
This help file is intended to be read by those who are not familiar with
RPS/WWW. It is short, so please read it completely.
RPS/WWW is intended for use in proposal submission.
Though some links can be useful tools
for proposal preparation (e.g. Users Hand-Book, Visibility Checker, Counts estimator,
etc.), most (if not ALL) of the work must have been done before entering
Fill-in the Form
Submit the Form
The form is divided into three main sections:
"Cover Page", "Co-Investigators Form" and "Observation Form". Each section
can be displayed independently by clicking on the blue triangles.
Users should save via the "Save" button (or by saving directly the Form) a local copy of the form regularly;
there is no other way to recover previous states of the Form. The local copy can be recovered with the "Reload" button
(or by opening directly the saved html file, which may be necessary in some
browsers which do not support the "Reload" action in RPS). Check the
Platform/Browser support page.
At any moment the user can check the
compliance status of the proposal form. Clicking on the "Verify" button will
invoke, at the top of the page, instructions as to which fields need to be
filled in or modified.
At any moment the user can get the PDF
version of the proposal (as it is) by clicking on the "Pdf" button.
Upload the Scientific Justification
When no problems are reported after the "Verify"
operation, an additional button is offered at the top of the page: "Submit". This only
means that all of the mandatory fields have been filled in, and that all of the fields
filled in comply with requirements. It is highly recommended to read
carefully the whole Form before clicking on "Submit".
Click on "Submit" if the contents of
the Form are indeed what you want to submit. If the submission has been successful
some further instructions will be displayed at the top of the page, in addition
to the UNIQUE IDENTIFICATION NUMBER assigned to your proposal.
Upon successful submission of a Proposal Form an
email will be delivered to the Principal Investigator's email address containing the
UNIQUE IDENTIFICATION NUMBER assigned to the Proposal Form as well as a Pdf
version of the submitted Proposal Form.
Note that the Proposal Form is NOT a complete Proposal:
a Proposal will only be considered as complete if a Scientific Justification
has been uploaded.
Though the Pdf file with the Scientific
Justification can be uploaded at any time after the Form submission, it
is HIGHLY RECOMMENDED to do it immediately after submission.
Click on the "Upload" button to upload
the Scientific Justification. If this button is used right after Form
submission, the system automatically displays your proposal's unique identification
number, the PI's last name and first initial (all required to uniquely correlate
the Scientific Justification File with the corresponding proposal).
Upon "Successful Upload" of the PDF
justification your Proposal is complete and will be evaluated by the Time
Warnings, Caveats, etc.:
Users of RPS/WWW, REGARDLESS of experience, should develop the habit
of saving their work often. WWW RPS works as a stateless server (and works
ONLY because it is stateless). In other words, no system anywhere is waiting
for input from the user. The system responds only to a specific request, the
request is handled, and the server then forgets it handled that request. NO
backups of any files exist UNLESS THE USER CREATES THEM. Ignore this advice
at your peril.
Therefore, if a user is not careful, s/he can wipe out a filled in form.
Save early, save often. Use the 'Save' button at the top or bottom of the
FORM, not the browser-window button. A good rule: once the form appears, NEVER
touch the browser buttons without first using the form buttons.
The form shows one counter informing about the time left before the closure of
and only updated after pressing the "Verify" button.
Finally, be certain to save the form as an HTML file, by specifying
.html as the extension. Otherwise it will not reload properly.
View the Platform/Browser support page
Reloading a saved file
A saved file may be reloaded by using the "Reload" button at the top
or bottom of the form. A request for a "URL To Open" sub-window will appear.
The user should type the name of the file, as previously saved, in order to open it.
In some browsers it may be necessary to use the browser capabilities to Save and
Reload a Proposal Form. See the Limitations section.
The boxes are dimensioned as long and as high as the allowed text for
that box. If you find the text scrolling, you've typed too much and the excess
input will be truncated and will not propagate into the system.
The forms may appear to be mixed up, particularly if you use 'Add Target'.
The forms are all re-sorted if you 'Submit' the file, or request 'LaTeX'
Scrolling, Jump scrolling
The middle mouse button may be used to scroll or jump-scroll down the
page. Move the cursor onto the scroll bar, hold down the middle mouse button,
and move the indicator to the desired location. In addition, the left mouse
button, if clicked while the mouse cursor lies within the scroll bar, moves
the window down the file a window page at a time.
LaTeX concerns (e.g. LaTeX characters in the Abstract)
The RPS processor prefixes all LaTeX special characters, such as $ %
# \ with a backslash (\) when generating the LaTeX file. When this file
is run through the LaTeX processor, the special characters will be printed
as they were entered. Therefore, do not try to use them as LaTeX instructions.
One-line description of each RPS-form button (alphabetic order)
- Add Observation - Observation adding and Cloning Form
- Delete Observation - remove an observation form - you must have set the 'delete
observation' flag for the observation to be deleted
- LaTeX - obtain the LaTeX version; save after receipt. (Blank forms
may be obtained by using the LaTeX button BEFORE entering any information
into the form.)
- Reload - Reload previously saved HTML form
- Pdf - obtain the Pdf version of your form.
- Save - save the values entered in the form boxes in HTML format
- Submit - submit the electronic version to the proposal database -
this should be used as the FINAL step. The submit button will not appear on
the form until the proposal has been 'verified' successfully.
- Upload - takes you to the upload form which can be used to upload
the scientific justification.
- Verify - send the electronic version for verification.